Overview
The Problem with Manual Claims Processing
Paper claim forms, scanned receipts in email, spreadsheet tracking, manual approval chains and monthly reconciliation — the traditional claims process wastes hours of HR and finance time every month and is prone to errors, policy violations and delays that frustrate employees.
UniqHRM replaces this entirely. Employees snap a receipt photo and submit a claim in under a minute. Managers approve from their phone. Finance has complete visibility. Reimbursements land in the next payslip — automatically.
Core Capabilities
End-to-End Digital Claims Processing
📱
Mobile Claim Submission
Employees submit claims from the app with one tap — attach a receipt photo, select the claim type, enter the amount and submit. No forms, no email, no paper.
📸
Receipt Photo Attachment
Employees photograph receipts at the point of expense and attach directly to the claim. Digital records eliminate lost receipts and disputed submissions.
🔐
Claim Policy Enforcement
Set maximum claim amounts, eligible expense categories, submission windows and required documentation per claim type and employee group. Policies are enforced automatically on submission.
✅
Multi-Level Approval Workflow
Configure single or multi-level approval chains. Approvers are notified instantly and can review, approve or reject claims with comments from mobile or desktop.
📊
Real-Time Claim Status
Employees see the status of every claim in real time — submitted, pending approval, approved, or reimbursed — without needing to follow up with HR or finance.
🔗
Payroll Reimbursement Integration
Approved claims are automatically included in the next pay run as reimbursements. Employees receive correct payslips with claims clearly itemised — no separate payment needed.
📂
Claims History & Archive
Full claims history per employee, with all receipt attachments, approval timestamps and decision notes stored securely and searchable at any time.
📈
Finance & Management Reports
Claims spending by employee, department, claim type and time period. Helps finance track budgets, identify unusual patterns and prepare for audits.
Claim Types
Common Claim Categories Supported
🚌
Transport Claims
Taxi, Grab, MRT, bus and mileage claims with configurable rate cards and distance limits.
🍽️
Meal & Entertainment
Business meals and entertainment with configurable per-person and per-event caps.
🏥
Medical Claims
GP, specialist and dental claims with annual caps and panel clinic configurations.
✈️
Travel & Accommodation
Business travel expenses including flights, hotels and overseas ground transport.
📚
Training & Development
Course fees, examination costs and professional membership reimbursements.
⚙️
Custom Claim Types
Create any claim category specific to your business — tools, uniforms, home office allowances and more.
Get Started
Stop Chasing Receipts. Start Processing Claims Properly.
See how UniqHRM digitises your claims process from mobile submission through to payroll reimbursement with full policy control.
Mobile snap-and-submit for employees
Configurable policy enforcement
Multi-level approval workflow
Automatic payroll reimbursement
Full digital receipt archive
Finance reporting and audit trail